4 Steps To Prepare Your Organization for Digital Transformation

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Thanks to constant innovation in enterprise solutions, new technology can provide the following benefits such as driving growth, increasing employee satisfaction, and reducing amount of error.

For many businesses, they are able to realize the advantages they can gain for adopting new technology in the workplace, but sometimes these the benefits are null when your employees don’t successfully use it.

This could be due to many reasons such as absence of training, employees resisting technological changes, or they may not see any use in the technology for their workflow.

When it comes to digital transformation, the main topic that comes to mind is disruption of market for solutions, rather than the disruption of employee experience.

In the Global Print 2025 Market Insights by Quocirca, they found that over approximately 31% of organizations believe that they are well prepared for digital disruption. High-quality solutions can only provide as much benefits as the effort employees put in, with employees resisting change if it affects their busy workday.

A business relies on employees being productive and efficient, so preparing the future with a digital transition plan will help employees to easily adopt new technology. Here are for some general guidelines for a great plan:

1. Minimize workplace disruption using existing technology

If you want to employees to more openly adopt a new technology, select solutions that integrate seamlessly with existing technology that is often used. For example, Xerox MFPs can provide many other solutions available through the Xerox App Gallery.

Solutions like CapturePoint document conversion MFP App, can help provide your business with powerful, secure document scanning through the cloud which can automate much of an employee’s workflow.

With a familiar brand like Xerox, and an easy to use solution, employees are more willing to use the solution which can greatly improve their productivity.

The best way to prove that the solution works with existing technology is to first test it out yourself. By having a free trial, you can gain first hand experience of the solution and convince your employees to use it.

 


Watch the overview video to learn how CapturePoint’s MFP app for document conversion works…


 

2. Describe the benefits that the new solution can provide

While new solutions may come with a bundle of new features, if employees don’t use it to its full potential then much of the benefits that it could provide are lost.

When implementing the new solution, make sure to convince your employees of the benefits it can provide for them, rather than every feature that the solution has.

Employees what to know what is in it for them when learning about new technology or replacing old ones, make sure their questions answered like if it will save them time, or eliminate steps in a process.

If there is resistance in employees who are concerned about support of the solution being focused bottom line, you can bring in a supplier to host a small question info session.

3. Solicit Employee Input

When employees are given a chance to put their own input in, they are more willing to accept new solutions being implemented. For solutions that integrate well into your business, you could have employees research and come up with a list of possible choices.

You can also designate a spokesperson for each team who can speak on behalf of their co-workers, along with the whatever observations they have with the solution.

After cutting down the options to a few solutions, enable your employees to participate in product demos and ask questions.

By having employees understand the pros and cons of each product, they can better choose solutions based on what features will be helpful to them.

4. Add Time To Implement The New Technology

A proper implementation of a solution would be everything going smoothly with no missing gaps between the transition. However, during the transition, make sure to keep workarounds in case unexpected occurrences happen so that employees can keep up their productivity.

Timing of the implementation also matters as employees will have the time to focus on the solution on less busy times on the year.

By introducing it during a slow business period, your employees will be quicker to adapt to the solution rather than a busy period where they are more focused on their work. This also gives extra time to everyone in case there are delays in either the integration or training with the system.

After a proper plan is implemented, make sure that no one is left behind when adopting to the new solution. Add incentives to encourage a fun competition between employees or departments.

Employees who feel that you believe in this new technology, rather than just pushing it for the sake of efficiency, will be more willing to learn and accept change.

By taking the time to properly plan how new solutions will disrupt the workplace, you can keep employees happy and up to date in the business world; a great gateway for digital transformation.

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