Invoice Processing Automation

Automate AP invoicing processes by capturing data from documents, automatically classifying them, and routing them to your accounting management system

Optimize Your AP Document Life Cycle

Countless mistakes are made, and time is wasted between the transition of physical to digital documents. With a substantial number of invoices needing to be processed every day for decision making, CapturePoint is a flexible AP solution that enables enterprises to process invoices with ease, cutting turnaround time to just minutes.

Lifecycle Transparency-CapturePoint

Lifecycle Transparency

Gain greater visibility into your document lifecycle through processing of invoices from various sources and formats.

Cost Savings-CapturePoint

Cost Savings

Save time and reduce costs from time intensive, manual processes which can be reduced from weeks to a matter of days.

Smart Data Verification-CapturePoint

Smart Data Verification

Reduce time spent reviewing and correcting invoices with an easy-to-use validation interface facilitated by Machine learning.

Reduced AP Process Time-CapturePoint

Reduced AP Process Time

Optimize cash flow, enable dynamic discounting, and plan forecasting as soon as documents are received in your Accounting System.

Improve Operational Productivity-CapturePoint

Improve Operational Productivity

Streamline operations, reduce human error, & increase workflow by accurately processing electronic information.

Improved Security Compliance-CapturePoint

Improved Security Compliance

CapturePoint ensures compliance within business process workflows and provides complete control over document information.

How It Works

CapturePoint is a key component for a modern accounts payable automation solution. It covers five steps between invoice arrival and posting.

1

Capture

2

Read & Classify

3

Extract & Validate

4

Review

5

Report

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Invoice Input

Supports multiple input channels like e-mail, web-based invoice scanning, MFP, FTP, mobile capture, fax, etc. It ensures identical document processing independent of form or format.

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Classification

Optical Character Recognition is used on the document, with all eligible data values being stored in the database. Leverage machine learning to auto-classify documents and it creates a modal that will get smarter as more variations of the documents are processed through the system. CapturePoint uses the database and compares the document’s content to automatically identify the information.

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Data recognition, extraction & validation

CapturePoint identifies and extracts data from relevant invoice fields. It supports country-specific validation rules and an invoice matching against master data in addition to PO matching. Based on the document type, the system lifts field-level and line-item data without templates, anchors, keywords, or zones. Data is validated against other data to ensure consistency.

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Data Validation

Data approval process becomes easier thanks to the intelligent workflow approval that includes automated invoice processing with possibility of manual verification by staff for missing info and instant posting for valid PO-matched documents.

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Data Export, Archiving & Reporting

Documents and metadata is exported to the desired ERP system or repository for subsequent invoice data export. Automated indexing of invoices by key fields ensures fast and easy invoice retrieval. Visibility reporting allows for recording of valuable analytics that measure performance and provide more information for extraction accuracy.

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Key Features

The next-generation document capture and data processing platform for invoice processing

Invoice Management

Multi-Channel Input

Automation Rules

Document Archiving

Other Features

Purchase Order Matching

Automated PO matching on header level & validation against ERP databases facilitates data reconciliation, streamlines processing, & enables straight-through processing for matched documents.

Intuitive data verification

Our intuitive validation interface guides staff through the fields that require attention. Smart value suggestions and other useful features facilitate effective data verification.

Multi-Deployment Models

CapturePoint enables automated document and data capture. The solution can be extended to mix with other document processes within workflows, along with being fully cloud based or hybrid, where processing is done in the cloud with application/repository on-site, or all on-premise.

Invoice Classification

Classification technology classifies documents into different types and variations to automatically sort incoming documents and route them to predefined destinations. CapturePoint for invoices offers image, text or rule-based classification methods.

Straight-through Processing

Automated document processing from invoice arrival to posting without manual intervention enables accounts payable staff to focus on exceptional invoices only.

Various Integrations

The AP solution can be seamlessly integrated into an existing financial environment, with connectors to various ERP, approval workflows, and BPM systems.

Integrations & Additional Modules

UniPrint InfinitySend Integration

Print to Digital

With one click, referring suppliers can directly and securely transmit invoices, statements, contracts, receipts, agreements or any other accounting information. You and your suppliers can be freed from complex interfaces, site-to-site integration issues, and administrative bottlenecks. It’s workflow integration made easy.

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Scheduling Assist

24/7 Chat Bots

Your accounts payable department probably makes hundreds of calls a day to leave voice messages for customers or suppliers. In most cases, they usually don’t respond, which prompts staff to either call in and wait to connect or hope they reply their emails. The end result of all this is time wastage and frustration, as customers don’t end up getting the attention they really require, and staff become over burdened with manual tasks. With scheduling assist, automate your customer and supplier scheduling 24/7 with our chat bots.

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Xerox DocuShare Integration

Xerox DocuShare & DocuShare Flex

Seamlessly integrate the CapturePoint platform with Xerox DocuShare and DocuShare Flex. Automate invoicing processes by capturing data from documents, automatically classifying them, and then routing them to your accounting management system.

Fujitsu NX Scanner Integration

Fujitsu NX Scanner

The Fujitsu NX series are the next generation scanners that enable fast and secure PC-less scanning, allowing users to conveniently deliver their scanned documents directly into integrated client business systems with ease.

CapturePoint enhances Fujitsu NX scanners to accurately transform scanned documents into actionable data, which can then be easily faxed or integrated into any enterprise workflow system. It also allows for customized user groups per document type, ensuring users only scan what they need.

Customer Stories

Laurentide Controls Automates 80% of Their Invoice Processes

Early in the summer of 2019, more than 400 people gathered at the Fairmont Le Manoir Richelieu , near the St. Lawrence River within the Charlevoix region of Quebec, for a very significant milestone: t...

Longo’s Saves with Modernized Accounts Payable Automation Platform

When families are shopping for food that meets the highest standards in terms of freshness, taste and price, they inevitably make their way to Longo’s. As a leader in the grocery sector, Longo’s r...

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Schedule a short 15 minute no obligation pre-consultation call and see how we can work together to meet your unique business challenges.